Source handoff checklist
DESCRIBED | Data Exhaust
By Jonathan Malchow Vega
https://dataexhaust.org/resources/source-handoff/
Version 1.1 | 19 October 2026

FICTIONAL WORKED EXAMPLE. Not a client case study.

Give the next person enough context to find a source and understand what happened to it.

Claim or question
Does the fictional supplier register show supplier 42 as approved?

Source reference and access
Export EX-12, row 42, in the restricted supplier folder. Request access from the coordinator.

Creator and date
Coordinator exported the file on 12 October 2026. Original editor is unknown.

Changes made along the way
Row 42 copied into a briefing; other rows omitted. Original export retained.

What was checked
Compared the copied row with EX-12. Did not verify the approval event.

What the next person needs
Ask for the approval record before treating the status value as proof of a completed approval.

Use: You may adapt this worksheet for personal or internal organizational work. Keep the author and source credit on blank copies shared internally. You retain your entries. Public redistribution or resale of blank templates requires permission.